ASN Policy on NIH Repository

Publications Guidelines and Policies

The National Institutes of Health (NIH) has published its “Enhanced Public Access Policy” with respect to scientific publications resulting from research supported in part or fully by NIH funds (https://grants.nih.gov/grants/guide/notice-files/NOT-OD-08-033.html). The rule requires that, as of 7 April 2008, all electronic versions of final, peer reviewed papers funded by the NIH must be deposited to the National Library of Medicine’s PubMed Central (PMC) upon acceptance. This must be made publicly available no later than 12 months after the official date of publication.

The following information is being provided to The American Journal of Clinical NutritionThe Journal of Nutrition, and Advances in Nutrition authors and American Society for Nutrition (ASN) members to clarify key points of the NIH policy and to provide information on ASN policy with respect to the deposition of accepted manuscripts in PMC.

  • Authors are required to deposit the version of the article that has been accepted for publication and includes changes resulting from peer review. ASN is now making these deposits to PMC on behalf of Journal of Nutrition and American Journal of Clinical Nutrition authors. PMC will begin accepting deposits from ASN of articles from Advances in Nutrition authors beginning approximately in mid 2011, after the journal is indexed by the National Library of Medicine. Authors must designate their paper as an NIH-funded paper in the manuscript submission system at the time of first submission, and will be invoiced for the deposit fee at the time of publication. For The American Journal of Clinical Nutrition and The Journal of Nutrition deposit fees are $20 for ASN members, and $45 for non-members. For Advances in Nutrition, deposits will be made by ASN for all NIH-funded papers, but fees will be assessed only for supplement papers.
  • The NIH has indicated it will honor all copyright agreements authors have signed with publishers.
  • Copyright for articles published in The American Journal of Clinical NutritionThe Journal of Nutrition, and Advances in Nutrition will remain with the American Society for Nutrition.
  • The American Society for Nutrition supports efforts to increase access to scholarly publications. All journal content is made publicly accessible, without subscription, on The Journal of Nutrition and The American Journal of Clinical Nutrition websites 12 months after publication. As noted above, ASN policy and journal manuscript submission/ copyright release forms have been modified to allow public release of NIH-funded accepted manuscripts on PubMed Central 12 months after publication. This embargo period, which is consistent with ASN policy and the NIH guidelines, is necessary to safeguard subscription revenue, an essential component of journal operating budgets. During its first year of publication, Advances in Nutrition will not be under access control, and articles published in that journal during that time period will be freely accessible from the journal website.

The full text of the NIH Policy on Enhancing Public Access to Archived Publications Resulting from NIH-Funded Research is available at https://grants.nih.gov/grants/guide/notice-files/NOT-OD-05-022.html. Additional details will be available at https://nihms.nih.gov/. If you have questions about the ASN response to the NIH policy, please feel free to contact ASN at journal@nutrition.org.

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